Changing the default paper size in Word to legal size can seem daunting, but it’s really quite simple. After completing this process, every time you open a new document, it will automatically be set to legal size.
Step by Step Tutorial on How to Use Legal Paper by Default in Word
Before we dive into the step-by-step process, let’s first understand what we’re trying to achieve. Setting the default paper size to legal means that whenever you create a new document in Word, it will automatically use the legal paper size (8.5 x 14 inches) instead of the more common letter size (8.5 x 11 inches). This can be particularly useful for legal professionals or anyone who frequently uses this paper size.
Step 1: Open the Page Layout Menu
Open the Page Layout menu in Word by clicking on the “Layout” tab at the top of the window.
This is where you’ll find all the options for customizing the layout of your document, including size, margins, and orientation.
Step 2: Select the Size Option
Click on the “Size” option within the Page Layout menu to display a list of available paper sizes.
You’ll see a variety of different sizes to choose from, including A4, A5, Letter, and of course, Legal.
Step 3: Choose Legal Size
From the list of sizes, select “Legal” (8.5 x 14 in).
This will immediately change the size of the current document to legal. However, we still need to set it as the default for all future documents.
Step 4: Set as Default
After choosing Legal size, click on the “Set As Default” button in the bottom-left corner of the Page Layout menu.
A prompt will appear asking if you want to set the changes for all future documents. Click “Yes” to confirm.
After completing these steps, all new documents you create in Word will automatically use legal size paper. This can save you time and help ensure consistency across all your documents.
Tips for Using Legal Paper by Default in Word
- Always double-check that the “Set As Default” button has been clicked to ensure the setting is applied to all future documents.
- If you’re working with a document that was created before changing the default size, you’ll need to manually change that document to legal size.
- Remember that changing the default paper size to legal will not affect any existing documents that were created with a different size.
- It’s possible to change the default settings back to another size at any time by following the same steps and selecting a different size.
- If you’re frequently switching between paper sizes, consider creating different templates in Word for each size to streamline the process.
Frequently Asked Questions
How do I change the paper size for just one document?
To change the paper size for a single document, follow steps 1-3 but do not click “Set As Default.” This will only apply the legal size to the current document you’re working on.
Will changing the default paper size in Word affect other programs?
No, changing the default paper size in Word only affects documents created in Word. It will not change the default paper size in other programs like Excel or PowerPoint.
Can I set custom dimensions for my default paper size?
Yes, you can set custom dimensions by selecting “More Paper Sizes” from the Size menu and entering your preferred dimensions.
What happens if I share a legal size document with someone who has their default set to letter size?
When they open the document, it will display as legal size on their screen. However, if they print it, it will print on letter size paper unless they change their printer settings to accommodate legal size.
Can I have different default settings for different versions of Word?
Yes, default settings are specific to each version of Word. If you use Word on multiple devices, you’ll need to set the default paper size on each one.
Summary
- Open the Page Layout Menu.
- Select the Size Option.
- Choose Legal Size.
- Set as Default.