If you manage a WordPress site with lots of content, you may find yourself constantly clicking through pages in the Posts section. Fortunately, WordPress lets you increase the number of posts shown per page in the admin dashboard, making it easier to manage your content efficiently.
In this guide, you’ll learn how to show more posts per page in WordPress step by step.
Why Increase Posts Per Page in WordPress?
Increasing the number of posts displayed per page helps you:
- Manage content faster without constant pagination
- Edit multiple posts at once more easily
- Improve workflow efficiency for large websites
- Reduce time spent navigating the dashboard
How to Show More Posts Per Page in WordPress Admin
Follow these simple steps to change the number of posts displayed in your dashboard.
Step 1: Go to the Posts Section
Log in to your WordPress dashboard and click:
Posts > All Posts
This will open your list of published and draft posts.
Step 2: Open Screen Options
At the top-right corner of the screen, click:
Screen Options
This tab allows you to customize how your admin pages are displayed.
Step 3: Find “Number of Items Per Page”
A dropdown panel will appear. Look for the option labeled:
Number of items per page
Step 4: Increase the Number
Change the default number (usually 10 or 20) to a higher value, such as:
- 50
- 100
- 200 (if your site supports it)
Step 5: Apply the Changes
Click anywhere outside the dropdown panel, and WordPress will automatically save your setting.
Your posts list will now reload showing more posts per page.
What Happens After Changing This Setting?
Once updated:
- More posts will appear on a single page
- You’ll scroll less and work faster
- Bulk editing becomes more efficient
- Dashboard performance may vary depending on hosting
Tips for Managing More Posts in WordPress
Don’t Set It Too High
Setting extremely high values (like 500+) may slow down your dashboard.
Use Bulk Actions
Combine this setting with bulk edit tools for faster management.
Use Search Filters
If you still have many posts, use the search bar to find content quickly.
Optimize Your Hosting
A good hosting provider helps handle larger admin views smoothly.
Keep WordPress Updated
Updates improve performance and admin usability.
Common Issues and Fixes
Screen Options Not Showing
Make sure your browser window is fully expanded and you’re on the correct page (Posts > All Posts).
Changes Not Saving
Try refreshing the page or disabling browser extensions.
Dashboard Becomes Slow
Reduce the number of posts per page to improve performance.
Option Missing
Ensure you’re using the standard WordPress admin interface (not a heavily modified plugin dashboard).
Frequently Asked Questions
Can I set different limits for different users?
Yes, each user can set their own Screen Options preferences.
Does this affect my website visitors?
No, this only changes how posts are displayed in the admin dashboard.
What is the default number of posts per page?
Usually 10 or 20 posts, depending on your WordPress setup.
Will increasing posts per page slow down WordPress?
It can slightly slow down the admin area on low-performance hosting.
Can I revert the change?
Yes, simply return to Screen Options and adjust the number again.
Final Thoughts
Learning how to show more posts per page in the WordPress admin section is a simple but powerful way to improve your workflow. It helps you manage content faster, reduce unnecessary clicking, and stay organized—especially if your site has a large number of posts.
With just a quick adjustment in Screen Options, you can make your WordPress dashboard far more efficient and user-friendly.